Workforce analytics software collects, analyzes, and visualizes employee data to help companies make data-driven decisions about their workforce. With hundreds of different workforce analytics tools currently on the market, choosing the one that’s right for your business can be difficult.
In this post, we’ll review some of the best workforce analytics software tools available today and help you understand how each one works.
The 9 tools covered include:
- Teramind
- ActivTrak
- Time Doctor
- Insightful
- Hubstaff
- Anaplan
- Monitask
- Workday
- Rippling
| Product | Summary | Best For |
| Teramind | Teramind is a leading workforce analytics and monitoring software offering comprehensive productivity and security features. It provides detailed insights into employee activities, identifies inefficiencies, and ensures compliance with security policies. | Businesses looking for a robust, all-in-one solution for workforce analytics, productivity monitoring, insider threat prevention, and data loss prevention. |
| ActivTrak | ActivTrak is a cloud-based workforce analytics and productivity management software that tracks user activity, application usage, and time spent on tasks. It provides insights through intuitive dashboards and reports. | Companies that want to monitor and optimize employee performance, but may not require advanced features like mobile app support or complex project tracking. |
| Time Doctor | Time Doctor is workforce analytics and time-tracking software that helps improve team productivity and efficiency. It offers detailed insights into time spent on projects and tasks, screenshots, and screen recordings. | Businesses that prioritize accurate time tracking and billing, but may not need advanced idle time tracking or extensive third-party integrations. |
| Insightful | Insightful is a workforce analytics and productivity software designed to enhance organizational efficiency. It provides features like real-time employee monitoring, automatic time tracking, and comprehensive reporting. | Organizations looking to manage remote and hybrid teams, but may not require extensive customization options or a user-friendly interface for non-technical users. |
| Hubstaff | Hubstaff is a comprehensive workforce analytics and time-tracking software that offers automatic time tracking, detailed productivity analytics, and advanced employee monitoring. It also supports geofencing for location-based time tracking. | Companies with field teams or remote workers that need accurate, location-based time tracking, but may not require immediate customer support or a user-friendly interface. |
| Anaplan | Anaplan is a cloud-based platform that offers an advanced approach to workforce planning and performance management solutions, including workforce analytics. It connects data from various sources to provide a complete view of workforce planning. | Large enterprises that need powerful scenario analysis and real-time collaboration across departments, but may have a higher budget and can handle potential performance issues with large data sets. |
| Monitask | Monitask is a workforce analytics software that helps boost employee productivity, especially for remote teams. It offers features like time tracking, workforce activity monitoring, screenshots, project and task management, and detailed productivity reports. | Remote teams that require precise time tracking and productivity monitoring, but may not need long-term data storage or extensive third-party integrations. |
| Workday | Workday is a workforce analytics software that integrates various human resource and financial management functions into a single cloud-based platform. It offers powerful analytics and reporting tools to help businesses make data-driven decisions. | Large enterprises that want real-time workforce insights and predictive analytics, but may not need extensive customization options for smaller teams or mobile app capabilities. |
| Rippling | Rippling is a workforce management platform that integrates HR, IT, and finance operations into a single system. It offers custom workflow automation, unified analytics, and global workforce management. | SMBs that need to streamline their HR, IT, and finance operations, but may find the initial setup complex and the customization options limited. |
1. Teramind
Teramind is a leading workforce analytics and monitoring software designed to improve productivity and security. The software helps businesses by providing detailed insights into employee activities, identifying inefficiencies, and ensuring compliance with security policies.
Its features include tracking application usage, keystrokes, emails, and even video recordings of user sessions, making it a powerful tool for managing and securing workforce operations. And that’s just scratching the surface of what Teramind offers.
Key Workforce Analytics Features
- Productivity reports & dashboards: Teramind offers detailed productivity reports and workforce analytics dashboards that provide real-time actionable insights into employee performance, allowing managers to quickly assess overall productivity levels and identify areas for improvement.
- Individual & department-level productivity tracking: The software tracks productivity at both individual and department levels, which gives you a granular view of key performance metrics.
- Create & collect custom KPIs: Organizations can create and collect custom KPIs tailored to their specific business needs.
- Identify productive & unproductive behavior trends: The platform analyzes user behavior to identify patterns of productive and unproductive activities, helping managers understand work habits and make strategic decisions to boost productivity and improve business outcomes.
- Streamline workflows by identifying process gaps: By pinpointing inefficiencies and process gaps, Teramind helps streamline workflows, leading to more efficient operations and innovative strategies.
- Integrate with project management software: Teramind seamlessly integrates with popular project management software, giving you a unified approach to tracking project progress and employee productivity within a single interface.
Additional Teramind Use Cases
- Insider threat prevention: Teramind’s advanced monitoring capabilities help detect and prevent insider threats by identifying suspicious activities and potential breaches in real time.
- Business process optimization: The tool analyzes workflows and employee activities to identify inefficiencies and bottlenecks, allowing businesses to optimize processes and improve overall productivity.
- UEBA (User & Entity Behavior Analytics): Teramind uses UEBA to track and analyze user behavior patterns, detecting anomalies that may indicate security risks or policy violations.
- Data loss prevention: By monitoring and controlling the flow of sensitive data, Teramind ensures that confidential information remains secure and prevents unauthorized access or leaks.
Limitations
- Limited functionality for Mac systems: Teramind’s capabilities are a bit more limited on Mac systems compared to Windows.
- High cost: Teramind is relatively expensive compared to other workforce analytics solutions. While it offers comprehensive features, the cost may be too high for smaller businesses or those with tight budgets.
Pricing
- Starter: $11.25 seat/month (total $56.25 monthly)
- UAM: $22.50 seat/month (total $112.50 monthly)
- DLP: $26.25 seat/month (total $131.25 monthly)
- Enterprise: Custom price after contacting sales
Teramind provides robust workforce analytics software with comprehensive monitoring, user behavior analytics, and data loss prevention features to improve productivity and security. It provides detailed insights into employee activities, supports real-time monitoring, and helps identify security threats.
2. ActivTrak
ActivTrak is cloud-based workforce analytics and productivity management software that helps businesses monitor and optimize employee performance. It tracks user activity, application usage, employee surveys, and time spent on tasks and provides insights through intuitive dashboards and reports.
Features
- Productivity monitoring and reports: Productivity monitoring and reporting provides managers valuable insights into team performance. These reports can drill down by date range, users, and other criteria to help you stay on top of business outcomes and boost decision-making capabilities.
- Application and website usage: The software tracks which applications and websites employees use, providing insights into adoption gaps and potential risks from unvetted tools.
- Real-time employee monitoring: This helps managers see what employees are working on at any given moment. It includes remote screen viewing and screenshots.
Limitations
- Limited project insights: While ActivTrak effectively tracks application usage, it may not capture the nuances of complex projects and can potentially misinterpret things like brainstorming as inactivity.
- Learning curve for advanced features: Some users have noted a learning curve with the tool’s advanced functionalities, making it challenging for managers to fully leverage the detailed workforce analytics dashboards and reports.
- No mobile app: No mobile app limits the manager’s ability to monitor employee activity on the go.
Pricing
- Essentials: $10 per user/month
- Professional: $19 per user/month
- Enterprise: Custom price after contacting sales
Overall, ActivTrak is effective workforce analytics software that offers robust productivity monitoring and insightful reports. However, it has some limitations, such as a lack of mobile app support and a learning curve, which can hinder its abilities for certain teams.
Read more: The Top 11 ActivTrak Alternatives.
3. Time Doctor
Time Doctor is a workforce analytics and time-tracking software that helps improve productivity and efficiency for teams, whether they are remote, hybrid, or in-office. It offers detailed insights and predictive analytics into time spent across projects and tasks, providing reports on employee activity, web and app usage, and productivity levels.
Features
- Activity summary reports: Time Doctor generates detailed workforce activity summary reports that analyze active and idle time, giving deeper insights into how employees spend their time.
- Project and task management: Managers can track time spent on specific projects and tasks, prioritizing work properly. This helps provide accurate billing and payroll processing by providing a clear breakdown of time worked.
- Screenshots and screen recording: The software can take periodic screenshots and record user screens, which provides a visual audit trail to improve transparency and accountability.
Limitations
- Mobile app issues: Users report that the mobile app lacks some of the functionality available in the desktop version.
- Idle time tracking errors: Time Doctor sometimes inaccurately records idle time, failing to capture periods of work that don’t involve active keyboard or mouse use.
- Limited integrations: While the tool integrates with several third-party tools, it has fewer options compared to some competitors.
Pricing
- Basic: $5.9 per user/month
- Standard: $8.4 per user/month
- Premium: $16.7 per user/month
- Enterprise: Custom price after contacting sales
Time Doctor is a popular workforce analytics tool that offers time tracking, productivity monitoring, and detailed reporting to improve team performance. However, if idle time tracking and integration are some of your main priorities, Time Doctor is lacking in those areas.
4. Insightful
Insightful is a workforce analytics and productivity software designed to enhance organizational efficiency. It provides features like real-time employee monitoring, automatic time tracking, and comprehensive reporting. It is particularly useful for managing remote and hybrid teams, ensuring healthy work habits, and improving company culture.
Features
- Automatic time tracking: Insightful provides automatic time tracking that captures work hours without manual input. Users report you can set it up with effortless modifications.
- Employee productivity monitoring: The tool tracks and categorizes app and website usage, providing detailed insights into employee productivity.
- Project management: Basic project management features like Kanban boards help teams collaborate on tasks and track time spent on individual projects. They also help with making data-informed decisions.
Limitations
- Limited customization: Unlike some competitors, Insightful offers less flexibility in tailoring its features to specific business needs, which can be a drawback for companies with unique requirements.
- Complex interface: Some users find Insightful’s interface challenging to navigate, particularly those with limited technical experience. This makes data-informed decisions more challenging.
- Resource-intensive: Insightful can be resource-intensive and potentially affect the performance of older computers or networks, leading to slower operational speeds.
Pricing
- Productivity Management Plan: $8 per seat/month
- Time Tracking Plan: $10 per seat/month
- Process Improvement Plan: $15 per seat/month
- Enterprise Solution: Custom price after contacting sales
Insightful provides detailed productivity insights, real-time monitoring, and comprehensive reporting, making it a valuable tool for optimizing employee performance. However, it has some limitations, including a lack of a mobile app, limited customization options, and a complex interface that can be challenging for non-technical users.
5. Hubstaff
Hubstaff is a comprehensive workforce analytics and time-tracking software that can improve productivity and streamline project management. It provides automatic time tracking, detailed productivity analytics, and advanced employee monitoring, including optional screenshots, app, and URL tracking. Hubstaff also supports geofencing for location-based time tracking, making it ideal for field teams.
Features
- Geofencing: Allows time tracking to start or stop based on the employee’s location, improving accuracy for mobile or field teamsand making it easier to enhance remote business performances.
- Time tracking: Hubstaff automatically tracks time, ensuring human resource management has precise records without manual input, which is ideal for maintaining accurate work logs and simplifying employee communications.
- Payroll management: Integrated payroll management simplifies the compensation process based on tracked hours.
Limitations
- Delayed customer support: Some users have reported delays in customer support response times, which leads to a lower culture of trust.
- Windows compatibility issues: There have been reports of usability issues on Windows computers.
- Steep learning curve: New users may find the interface and visualization tools overwhelming, requiring additional training and potentially slowing initial adoption.
Pricing
- Hubstaff has two plans – a Free Plan and a Premium Plan that starts at $5 per user/month.
Hubstaff offers automated time tracking, statistical models, productivity monitoring, and geofencing, making it a strong choice for companies that manage remote teams and improve business performance. However, with limitations such as delayed customer support and a steep learning curve, it may not be the ideal fit for everyone.
6. Anaplan
Anaplan is a cloud-based platform that offers an advanced approach to workforce planning and performance management solutions, including workforce analytics. It connects data from various sources to provide a complete view of workforce planning, allowing organizations to comprehensively model talent needs, costs, risks, and investments.
Features
- Scenario analysis: Anaplan’s “what-if” future scenario modeling and diagnostic analysis enable HR teams to explore the impacts of various workforce strategies, such as changes in hiring rates, employee turnover rates, employee communications, and development programs.
- Workforce planning: With Anaplan’s intuitive workforce planning tools, business leaders can model workforce needs, costs, and gaps across regions and business units, helping to optimize talent deployment and manage headcount effectively for future outcomes.
- Real-time collaboration: The platform provides real-time updates and collaboration across HR, finance, and other departments, ensuring that all business partners have access to the latest workforce data.
Limitations
- High cost: Anaplan is considered expensive compared to some of its rival tools.
- Performance issues with large data sets: Users have reported performance issues when handling large and complex data sets.
- Customer service concerns: Some users have experienced poor customer service, describing issues with internal communication and delayed problem resolution.
Pricing
Pricing information for Anaplan is only available by contacting the company and getting a custom quote. The website shows three tiers, each with increasing features depending on your needs.
Overall, Anaplan is a powerful tool that provides employee performance review analytics and connects planning and real-time data insights. However, it can be expensive and has some performance and customer experience issues.
7. Monitask
Monitask is workforce analytics software that can help boost employee productivity, especially for remote teams. It offers intuitive features like time tracking, workforce activity monitoring, screenshots, project and task management, and detailed productivity reports.
Features
- Screenshots and application tracking: Monitask captures screenshots at intervals and logs application usage, helping ensure that employees are focused on work-related tasks. For more details, you can even create comparison charts or organizational charts.
- Productivity reports: Managers can use visualization tools to generate productivity reports highlighting key metrics, such as time spent on tasks, employee skills, and similar workforce activities.
- Time tracking: Monitask enables precise monitoring of individual work habits and work hours, allowing managers to see when employees are clocked in and monitor the time spent on various projects (even in tools like Google Analytics, Google Cloud, or Google Sheets).
Limitations
- Limited data storage: Monitask only retains screenshot history for a maximum of two months, which may not be sufficient for companies that require longer audit trails and deep analytics.
- Integration limitations: Monitask doesn’t support the wide range of third-party apps and external source integrations that some competitors do.
- High cost for advanced features: Accessing advanced features such as extended data retention and enhanced support requires subscribing to more expensive plans.
Pricing
- Pro Plan: $5.99 per user/monthly
- Business Plan: $8.99 per user/monthly
- Enterprise: Custom price after contacting sales
Monitask is an effective workforce analytics tool that excels at time tracking and productivity monitoring for remote teams. However, it has limitations such as limited data storage and high costs for advanced features.
8. Workday
Workday is workforce analytics software integrating various human resource and financial management functions into a single cloud-based platform. It offers powerful analytics and reporting tools to help businesses make data-driven insights and better financial forecasts.
Key features include custom reports about employee skills, configurable dashboards, and real-time data access. These allow users to monitor and analyze workforce performance effectively and aid in strategic decision-making.
Features
- Employee feedback analysis: This intuitive tool collects and analyzes current employee feedback to understand and improve employee experience.
- Predictive analytics: Uses machine learning and artificial intelligence to forecast trends and potential issues within the workforce. This leads to more informed decision-making.
- Real-time workforce insights: Provides up-to-date analytics to help businesses make timely strategic decisions based on the latest workforce data.
Limitations
- Limited customization for smaller teams: While Workday offers extensive customization options and employee performance review analytics, these can be overwhelming for smaller teams who may not need all the available features.
- Documentation and training: Some users report that the documentation and employee training materials can be inadequate, making it challenging to use all features effectively.
- Limited mobile app capabilities: Workday doesn’t currently support mobile applications.
Pricing
- There is no pricing information on the official website, as Workday prefers to give tailored quotes that fit the specific company’s needs after a direct consultation.
Overall, Workday offers powerful workforce analytics features like real-time deep insights, custom reports, and comprehensive data integration, making it a strong choice for large enterprises that want to make better business decisions. However, because of the limited customization and lack of training materials, it may not be the best choice for beginners.
9. Rippling
Rippling is a workforce management platform integrating HR, IT, and finance operations into a single system. This modern approach includes custom workflow automation, unified analytics, and global workforce management. Rippling is particularly noted for its integration analytics capabilities, which allow businesses to connect with third-party key applications such as Salesforce, Slack, and Google Workspace.
Features
- Automated workforce reporting: Supports automated generation and distribution of reports (e.g., PTO and SOC reports), ensuring consistent data delivery.
- Global workforce management: Rippling supports international payroll and compliance, making it suitable for companies with a worldwide presence.
- Custom workflow automation: Users can automate complex HR tasks and trigger specific actions based on current employee data.
Limitations
- Complex initial setup: The initial setup can be demanding for businesses with complex HR and workforce needs.
- No free trial: You can’t try the software before committing to a purchase.
- Limited customization features: Some users find that Rippling’s customization options, while modern, may not seamlessly fit all unique HR needs.
Pricing
- The core HR platform starts at $8 per monthly employee, with an additional base fee of $35.
Overall, Rippling is a famous people analytics software that integrates HR, IT, and finance operations, providing detailed reports and automation capabilities. However, its feature set and pricing may be more suited to SMBs than smaller enterprises.
What to Look for in Workforce Analytics Software
We’ve covered some of today’s top tools in workforce analytics – but what are the specific features you should keep an eye on when choosing a platform for your business?
The most important things you should look for in workforce analytics software include:
- Productivity reports: The tool should offer detailed team productivity reports that highlight key performance indicators and employee engagement metrics. These reports allow managers to identify trends and make data-driven decisions.
- User activity tracking: By tracking employees’ activities on various key applications and websites, you should be able to gain insights into their work patterns and individual work habits.
- Workload management: Effective workload management tools within the software help distribute tasks evenly among team members, ensuring balanced workloads and preventing burnout.
- Integrations with project management tools: Seamless integrations with popular project management tools ensure synchronization of all data.
- Productivity monitoring: Continuous team productivity monitoring helps maintain a high-performance level by providing real-time feedback and alerts.
Conclusion
You need the right workforce analytics software to gain better insights into employee performance, productivity, engagement, and other key workforce metrics.
Although each tool in this post caters to specific business needs, Teramind is currently the most comprehensive solution. It offers everything from workforce analytics to more sophisticated features like data loss prevention and insider threat detection.
