Time Doctor and Toggl are both popular time-tracking tools – but they serve slightly different purposes.
- Time Doctor excels for companies focused on in-depth productivity monitoring and comprehensive activity tracking.
- Toggl, on the other hand, better suits freelancers, agencies, and smaller teams looking for straightforward time-tracking features.
In this article, we’ll take a look at both software solutions in detail and check out why Teramind could be a more comprehensive alternative.
Time Doctor and Toggl Overview
Before we get into feature comparisons, here’s a quick overview of both tools.
Time Doctor
Time Doctor is one of the leading employee productivity and time tracking tools in the industry. Some of its main features include screen monitoring, app usage tracking, payroll management, and in-depth reporting.
Other key features include:
- Automatic time tracking with idle time detection: Time Doctor automatically tracks time spent on tasks and detects idle periods to ensure accurate timesheets.
- Screenshot capturing and video recording: The software captures automatic screenshots and records videos of user activity.
- Productivity ratings and activity levels: Time Doctor provides productivity ratings and tracks activity levels to help improve employee productivity.
- Integrated payroll and invoicing: It seamlessly integrates payroll and invoicing features for dedicated account managers, simplifying the payment process for both employers and freelancers.
- Detailed reports and analytics: Users can access detailed reports and analytics to gain actionable insights into work patterns.
Read more: The 10 Best Time Doctor Alternatives
Toggl
Toggl Track is a user-friendly time-tracking tool ideal for freelancers, small businesses, and smaller teams. It’s particularly popular for its daily time entry and project management features. Other key features include:
- Manual and automatic time tracker: Toggl offers both manual and automatic time clock tracking options to suit different business preferences and workflows.
- Project and task management: The workforce management tool allows users to manage projects and tasks efficiently.
- Offline time tracking: Toggl supports offline time tracking so users can log their business hours even without needing an internet connection.
- Reporting and analytics: Users can generate detailed reports to gain valuable insights into their time usage and accurate measures of productivity.
- Team scheduling and billing: Toggl Track includes features for team scheduling and billing, streamlining resource management and financial business processes.
Why Teramind is a Better Alternative to Time Doctor and Toggl
Teramind helps you not only track productivity but also safeguard sensitive data, making it an ideal choice for businesses looking to enhance efficiency and protect their data at the same time.
Key features of Teramind include:
- Comprehensive employee monitoring and productivity tracking: Teramind provides detailed employee timesheet monitoring and productivity tracking to ensure optimal performance and better accountability.
- Advanced data loss prevention and insider threat detection: The platform includes sophisticated data loss prevention and insider threat detection features to protect against potential security breaches.
- User behavior analytics and risk scoring: Teramind analyzes user reviews and behavior and assigns risk scores to identify and mitigate potential threats proactively.
- Customizable policies and rules: Businesses can set up customizable policies and rules to tailor the monitoring and security measures to their specific needs.
- Cross-platform support (Windows, macOS): Teramind offers cross-platform access to priority support, making it compatible with both Windows and macOS operating systems.
| Software | Summary | Best For |
| Time Doctor | Employee productivity monitoring and time tracking solution | Businesses focusing on workforce efficiency and detailed activity tracking |
| Toggl Track | Simple and flexible time tracking tool | Freelancers, agencies, and teams requiring basic time tracking without extensive monitoring |
| Teramind | Comprehensive employee monitoring, productivity tracking, and data loss prevention solution | Organizations seeking a robust solution for employee monitoring, productivity, insider threat detection, and data protection |
Time Doctor and Toggl Feature Comparison
Although both of these tools offer robust functionalities, a direct comparison can help identify which one aligns better with your business requirements. In the following sections, we’ll break down the key features of each tool.
| Feature | Time Doctor | Toggl Track |
| Time Tracking | Offers automatic time tracking with idle time detection | Provides both manual and automatic time-tracking options, triggered by user-defined rules |
| Screen Monitoring | Captures periodic screenshots and video recordings of employee screens | No screen monitoring capabilities |
| Web and App Tracking | Tracks websites and applications used by employees during work hours | No web and app tracking features |
| Productivity Ratings | Assigns productivity ratings and activity levels based on employee behavior | No productivity ratings or activity level tracking |
| Project Management | Basic project and task management features | Robust project and task management capabilities |
| Reporting and Analytics | Detailed reports and analytics on employee productivity, activity levels, and time usage | Comprehensive reporting and analytics on time entries, projects, and teams |
| Integrations | Integrates with popular project management tools like Asana, Trello, and Jira | Integrates with various project management, CRM, and accounting tools |
Time Tracking
Time Doctor includes advanced time tracking features and idle time detection to provide companies with more precise breakdown of employee time logs.
Toggl excels with its simple, intuitive user interface that enables easy start/stop timers for tasks. It has both manual and automatic time tracking options and includes tracking triggers.
Screen Monitoring
Time Doctor incorporates screen monitoring features like periodic screenshots and video recordings of employee screens, providing team managers with detailed data regarding work activities.
Toggl takes a more privacy-focused approach and doesn’t include any screen monitoring capabilities – it prioritizes apps for time tracking.
Productivity Ratings
Time Doctor helps businesses evaluate employee productivity by assigning ratings and activity levels based on computer/laptop usage, idle time, and website visits. This provides valuable insights into work patterns, employee attendance, and overall efficiency.
Toggl, on the other hand, doesn’t offer any powerful employee productivity management tools.
Use Cases
Now, let’s move on to the use cases for both platforms:
Time Doctor Use Cases
- Employee monitoring and productivity tracking: Time Doctor shows you how workers spend time, which applications they use, employee attendance, and features like screenshots and activity levels to ensure they remain productive.
- Outsourced team calendar management and time billing: For managing outsourced teams, Time Doctor helps companies track how much time teams spend on assigned projects and ensure accurate billing rates through detailed reports.
- Payroll management and invoicing for billable hours: Time Doctor integrates seamlessly with payroll systems to manage billable time, automate invoicing, and ensure that payments are based on the tracked business hours.
Toggl Use Cases
- Time tracking for freelancers and consultants: Toggl Track allows freelancers and consultants to log business hours manually or automatically, generate detailed reports, and create accurate invoices based on the time tracked.
- Project and team time management for agencies and small businesses: For agencies and small businesses, Toggl Track helps with managing multiple projects, tracking team hours, and generating comprehensive reports to monitor project progress.
- Task tracking and billing for client projects: Toggl Track enables users to assign billable rates to different tasks, track time spent on each task, and produce comprehensive reports for more accurate billing rates.
Pros Compared
Below, we’ll take a look at the pros of both these tools.
Time Doctor Pros
- Detailed employee monitoring and activity tracking: Time Doctor offers robust monitoring features, including app and URL tracking, employee attendance, mouse movements, keyboard activity tracking, and automated screenshots.
- Automatic time tracking with idle time detection: The software includes automatic time tracking application with idle time detection, ensuring only active work hours get logged.
- Integrated payroll and invoicing capabilities: Time Doctor seamlessly integrates payroll and invoicing, supporting various payment platforms and automating payroll features and calculations.
Toggl Pros
- Simple and user-friendly time tracking interface: Toggl Track is known for its intuitive user interface that makes it easy for users to start tracking time without a learning curve.
- Robust project and task management features: Includes functionalities such as setting budgets, tracking deadlines, and ensuring smooth collaboration across teams.
- Flexible time entry options (manual and automatic): Toggl Track offers both manual and automatic time tracking application, catering to different business workflows.
Cons Compared
Now, let’s do the same for cons:
Time Doctor Cons
- Limited project management capabilities: Time Doctor lacks advanced project management features, making it less suitable for teams that work on multiple projects simultaneously.
- Primarily focused on employee monitoring and productivity tracking: Time Doctor is mainly designed for monitoring productive employee activities, which might not meet the broader needs of comprehensive business process management.
- No web and mobile app support for complex time tracking: Time Doctor doesn’t offer web and mobile app functionalities for complex time tracking.
Toggl Cons
- No employee monitoring or productivity management tools: Toggl Track focuses solely on time tracking application, making it unsuitable for businesses that also need detailed oversight of employee activities.
- Limited customization options for complex time tracking rules: Toggl Track offers fewer customization options for setting specific attendance tracking rules compared to some of its competitors.
- No integrated payroll or invoicing capabilities: Toggl Track does not include integrated payroll or invoicing features, which means companies need to rely on external business tools for this.
Pricing Plan Comparison
Let’s check out how Time Doctor and Toggl compare when it comes to pricing plans:
Time Doctor Pricing
- Basic plan: Starts at $5.9 month per user (billed annually).
- Standard plan: Starts at $11.7 per user per month (billed annually).
- Premium plan: Starts at $16.7 per user per month (annual billing rates).
- Enterprise plan: Custom pricing after contacting the sales team.
Toggl Track Pricing
- Free basic plan: Free for up to 5 users (credit card requirement).
- Starter plan: Starts at $9 per user per month (billed annually).
- Premium plan: Starts at $18 per user per month (billed annually).
- Enterprise plan: Custom price after contacting sales.
When to Use Time Doctor or Toggl
Time Doctor and Toggl are both complete workforce management solutions, but they cater to different business needs.
When to Use Time Doctor
Time Doctor is an ideal choice for organizations with a remote team or off-site workforce where employee monitoring is one of the key focuses. Its features allow team managers to gain valuable insights into employee productivity apps and activity levels through URL tracking, mouse activity and keyboard activity, and automated screenshots.
Additionally, Time Doctor’s integrated payroll management and invoicing features simplify the process of billing for hours worked, making it easier to handle payments for both salaried employees and remote employees and freelancers.
When to Use Toggl
Toggl Track is best suited for freelancers, consultants, or small agencies with basic time tracking app needs. Its intuitive and user-friendly interface makes it easy to log hours, and you don’t have to worry about the complexity of more extensive monitoring tools.
Toggl also excels in project and task management capabilities. This is particularly beneficial for small teams who need to maintain detailed records of their work for accurate billing.
If employee monitoring and productivity tracking are not primary concerns for your business operations, Toggl Track could potentially be a great fit.
Teramind: A Better Alternative to Time Doctor and Toggl
Time Doctor and Toggl both bring solid time tracking and advanced productivity management features to the table – but that’s pretty much it.
If you want a more comprehensive solution with additional capabilities, Teramind may be the perfect fit. Here’s a breakdown of how Teramind compares to these two platforms:
| Feature | Time Doctor | Toggl Track | Teramind |
| Time Tracking | Offers automatic time tracking with idle time detection | Provides both manual and automatic time tracking options, triggered by user-defined rules | Comprehensive time tracking with idle time detection, activity levels, and productivity ratings |
| Screen Monitoring | Captures periodic screenshots and video recordings of employee screens | No screen monitoring capabilities | Advanced screen monitoring with periodic screenshots, video recordings, and real-time viewing |
| Web and App Tracking | Tracks websites and applications used by employees during work hours | No web and app tracking features | Detailed web and application tracking with risk scoring and policy enforcement |
| Productivity Ratings | Assigns productivity ratings and activity levels based on employee behavior | No productivity ratings or activity level tracking | Intelligent productivity scoring based on user behavior and activity patterns |
| Project Management | Basic project and task management features | Robust project and task management capabilities | Integrates with popular project management tools for seamless workflow |
| Reporting and Analytics | Detailed reports and analytics on employee productivity, activity levels, and time usage | Comprehensive reporting and analytics on time entries, projects, and teams | Advanced reporting and analytics with customizable dashboards and risk assessments |
| Integrations | Integrates with popular tools like Asana, Trello, and Jira | Integrates with various project management, CRM, and accounting tools | Extensive integration capabilities with popular business tools and platforms |
| Data Loss Prevention | No data loss prevention capabilities | No data loss prevention capabilities | Advanced data loss prevention with content inspection, risk scoring, and policy enforcement |
| Insider Threat Detection | No insider threat detection capabilities | No insider threat detection capabilities | Intelligent insider threat detection based on user behavior analytics |
| Cross-Platform Support | Windows and macOS support | Web-based application | Cross-platform support for Windows, macOS, and Linux |
Additional Features of Teramind
- User behavior analytics and risk scoring: Teramind leverages user behavior analytics to dynamically score risk levels.
- Content inspection and data exfiltration prevention: The tool provides robust content inspection capabilities to monitor and block unauthorized data transfers across different communication platforms.
- Customizable policies and rules for enforcement: Teramind allows businesses to create and enforce customizable policies and rules.
- Continuous monitoring and real-time alerting: The platform offers continuous monitoring of user experience with real-time alerts for any suspicious actions.
- Endpoint security and compliance management: Teramind’s endpoint security features include comprehensive monitoring and compliance management tools.
How Teramind Stands Apart
Here’s how Teramind stands apart from these two tools and what additional capabilities it offers:
Comprehensive Employee Monitoring and Productivity Tracking
Time Doctor and Toggl offer simple time tracking and employee monitoring software capabilities, but Teramind goes a few steps further by adding productivity tracking and data loss prevention.
Advanced Data Loss Prevention and Insider Threat Detection
Teramind offers advanced features like content analysis, risk assessment, and policy implementation to safeguard sensitive information. Time Doctor and Toggl don’t provide such extensive security measures.
User Behavior Analytics and Risk Scoring
Teramind uses advanced analytics to spot potential risks and changes in employee behavior. It examines work patterns to assign risk scores and can automatically alert project managers to take action when it detects unusual activities.
Customizable Policies and Rules
Teramind offers a flexible policy system that lets companies create and enforce custom rules based on their specific needs.
Conclusion
Teramind offers a more comprehensive package compared to Time Doctor and Toggl. While the two excel in online time tracking and basic monitoring, Teramind brings much more to the table with its employee monitoring software, productivity enhancement, data protection, and insider threat detection features.
What’s more, it also includes advanced analytics, customizable policies, and wide-ranging features, that make it better suited for businesses that need robust employee oversight and data security.
